Exhibitor Forms & Information

Expo Services Contractor - Hale Northeastern

Click here to download the 2023 Exhibitor Service Manual from Hale Northeastern Expo Services.
Look it over for possible rental items such as additional tables, carpet, signage, shipping, material handling, etc. Return the forms to Hale Northeastern by October 4th to take advantage of their advance order discount . You can rent from Hale or you can bring your own tables, coverings, chairs, carpets, or accessories. Orders can be accepted by mail, fax (716-896-8908) or may be scanned and emailed to [email protected]. Full payment must accompany your order to qualify for the advance discount. 

Event Center Utilities/Services

Download the Event Center Utilities Form

Each booth comes with a 500-watt single outlet. (Bring extension cord or strip.) See order form for additional power needs.
WiFi is available in the building; ask for the code at the Show Office near the West Lobby public entrance.

Certificate of Liability Insurance

Each exhibitor needs to supply show management with a Certificate of Liability Insurance. Contact your insurance company for the form that should show this wording under Description of Operations - Facilities Management Expo, October 22-23, 2024. The Event Center located on the Hamburg Fairgrounds, 5820 South Park Avenue, Hamburg, NY 14075 and under Certificate Holder - PPM Business Services, PO Box 888, Hamburg, NY 14075-0888. Forms should be mailed to PPM or scanned and emailed to [email protected].

What's Included in each Booth:

  • 8’ Back Pipe & Drape (Royal Blue & Lime Green)
  • 32” Side Pipe & Drape (Royal Blue)
  • 6’ Vinyl Covered & Cloth Skirted Table (TBD)
  • 2-Side Chairs
  • 500 Watt Electrical Outlet (bring an extension cord or power strip)
  • ID Sign

Not signed up as an exhibitor? Click here for the 2024 Exhibitor Info & Sign-Up Packet

Show Schedule

  • Move-In/Set-Up: 

Tuesday, October 22, 2024....................1:00pm-5:00pm

Wednesday, October 23, 2024...............7:00am-9:45am

  • Show Dates & Time:

Wednesday, October 23, 2024..............10:00am-4:00pm

  • Move-Out/Tear-Down:

​Wednesday, October 23, 2024................4:01pm-6:00pm

Exhibitor Name Badge Form

Please provide a list now of people manning your booth for name badges (additional badges can be made up at the show).
Download Exhibitor Name Badge Form 

Show Program Write-Up

A show program is printed and handed to each visitor at the door. It will include your company’s contact information as well as a brief write-up of your products and services.

Download Show Program Form


ALERT - Unauthorized List Solicitation

Unauthorized parties may solicit exhibitors in an attempt to sell facilities management email lists, making false claims of having attendee lists. The Facilities Management Expo and is in no way associated with any of these organizations nor have we ever sold our database. We apologize for any inconvenience.